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ILLC

PhD Programme / ILLC

Financial matters

Please also take a look at the section on Finances on the Support and Information pages of the ILLC website.

Another page you can consult is the ILLC wiki, where you can find information on e.g. moving costs.

 

  • Travel & training budget

    Please see the ILLC wiki for annual travel budgets and how to make reimbursement claims.

    On top of a travel budget, you may also annually be reimbursed for costs made by attending (summer) schools such as ESSLLI. Even though not all PhDs want to go to ESSLLI, ESSLLI is taken as a standard and each year the maximum amount of costs you may claim attending a summer school is based on the costs it would cost to attend ESSLLI.

    PhD candidates funded by NWO and EU should be able to get these costs reimbursed from travel budget from their project. If this is not the case,  you can make your reimbursement claims against the budget of the research unit you are affiliated with. PhDs not working on a project (always) make their reimbursement claims against the budget of the research unit they are affiliated with.

    NB: Please make sure to obtain permission from your mentor/supervisor in advance for any activity you want to get reimbursed. 

    Finally, non-native PhD candidates can claim the expenses of two Dutch courses at INTT.

  • Bonus for PhD candidates who finish their dissertation on time

    Start date: 1 March 2017 (previous regulations)

    In order to be eligible for a bonus, the PhD defense must take place at the University of Amsterdam under the supervision of an ILLC member. The following rules hold for all types of PhD contracts, including 4-year and 3-year contracts at the Faculty of Science or the Faculty of Humanities, as well as contracts with a combination of 0.8 FTE PhD/0.2 FTE teaching position at the Humanities.

    • The PhD candidate receives 2,000 Euro if the dissertation is approved by the committee before the end of the UvA contract.
    • The PhD candidate receives 1,000 Euro if the dissertation is approved by the committee within three months after the end of the UvA contract.
    • The PhD candidate receives 500 Euro if the dissertation is approved by the committee within six months after the end of the UvA contract.

    For PhD candidates with an external scholarship or self-funded (i.e., without a UvA contract), the same rules hold relative to the end of the agreed term, as determined at the start of their PhD.

    In case of contract extensions due to sick leave or parental/pregnancy leave, the period for the bonus payment is extended accordingly.

    The bonus can be paid in two ways, either as reimbursement of costs connected with the PhD defense (e.g. costs of the reception) or paid out directly via the salary administration as a taxable amount (which is less favourable).

     

  • Reimbursement Doctorate Committee

    In case there are foreign members on your Doctorate Committee and you graduate at the Faculty of Science, the expenses of one member from abroad will be covered. These expenses only include the following.

    • 2 hotel nights
    • 1  economy airline or train ticket

    Please contact the ILLC Office for assistance. In case your primary affiliation is NLP & DH, TCS or LMC, contact . If your primary affilication is MCL, EPS or FSPL, contact .

    In case you graduate at the Faculty of Humanities, please contact .

    Any other expenses, including travel to and from the station or airport must be covered by the member themselves or if possible by the research unit or project of the candidate. Please contact the project leader or research unit leader.

     

  • Expenses related to the graduation and printing the dissertation

    The main expenses you will incur in rounding off your PhD will be the cost of printing your dissertation, and the cost of giving a reception and/or dinner.

    Printing your dissertation will cost you, on average, between 500 and 1500 euros. Note that the estimates you get from printing shops can be a lot lower, but these figures usually don't include the cost of the cover of your dissertation, the cost of any work to be done on the files you submitted, or taxes.

    If you hold your reception at the Agnietenkapel/Aula of the University, it will cost you between 250 and 500 euros. The cost of any dinner or party depends, of course, on where you hold it.

    The ILLC will pay 500 euros towards the printing costs for each dissertation written by an ILLC PhD candidate and published in the ILLC Dissertation Series. This does not apply to PhD candidates with CWI employment. The CWI has its own arrangements.
    The PhD candidate, including those with CWI employment, will donate 3 copies of their dissertation to the ILLC Office. Please send or bring these copies to:

    ILLC Office
    Room F1.44
    Science Park 107
    1098 XG Amsterdam

    If you still have an employment contract with the UvA, please use the Employee Self Service to get the maximun amount of 500 euro paid into your account. 
    If you are no longer employed by the UvA, please use the reimbursement form for non-UvA employees.
    In both cases, make sure to have a copy of the printing invoice. You also have to include a number, called the 'WBS-element'. Please contact to ask for this number before reimbursing.

    Employee Self Service

    reimbursement form for non-UvA employees

    You can send copies of your dissertation to your committee members through the UvA post system, and also copies to other relations within Europe (no limit) and outside Europe (max. 10 copies). The ILLC will cover these costs. If you need to send out more than 10 copies to people outside of Europe, you should do so at your own cost via the regular post office.