Third year progress report - instructions

The third year progress report is to be completed by the main supervisor of a PhD candidate at the end of the third year of the PhD track. In the report a review is given of the performance and progress made by the PhD candidate over the past year. Also, importantly, concrete details are given regarding tasks and agreements for the coming year in order to realise timely graduation by the end of the PhD contract/track.

Please be aware that this third year progress report does differ from the second year progress report. It is much more focused on a concrete and detailed planning to realise timely graduation by the end of the contract/track.


Taking into account input gathered from the PhD candidate, the supervisor first uses this form to draft the report. This draft is then discussed and adjusted as needed during a meeting with the PhD candidate and ideally all supervisors involved. The main supervisor is reponsible for providing a final version of the progress report after this meeting, which must be approved by all parties involved (the supervision team and the PhD candidate).

Please save the final version into the system [option "Save and download PDF"] and hand in a signed print out at the ILLC Office (signed by the main supervisor and the PhD candidate).

The form itself can be found on the personal tracking pages of the candidate.

personal tracking pages

What is expected for each section

Special circumstances/reasons for delay

Indicate any special circumstances that might have had a substantial influence on the performance of the PhD candidate during the third year or might have caused a serious delay.


  • Assess the PhD candidate's performance in relation to supervision (for example, degree of independence and initiative, ability to deal with and to incorporate feedback)
  • Comment on the supervision agreements stated in the TSP or the second year progress report. Is supervision to mutual satisfaction?
  • Include any changes necessary in the supervision agreements


  • performance

At least the following points should be addressed:

  • ability to formulate a sensible research proposal and to turn a proposal into a concrete research plan
  • quality of academic writing and of oral presentations
  • ability to manage deadlines
  • output and results

At least the following questions should be answered:

  • has the research been completed? If not, what is required to complete it?
  • how many papers have been written, published or submitted for publication? Is this sufficient body for a thesis? What still needs to be written up and/or published to finalize the thesis?
  • is this in line with the plans as written down in the TSP and the second year progress report? If not, why not?
  • provisional table of content

At least the following points should be addressed:

  • the provisional table of content
  • the state of each chapter (research still required, to be written, in progress, or written)
  • planning

At least the following points should be addressed:

  • what is the plan for completing the thesis and defending it the coming year? Please, be detailed, with concrete actions, output and deadlines, considering the provisional table of content
  • expected graduation date
  • Research Data Management

Please indicate how this is handled.

UvA page on RDM


  • Have all courses and training activities proposed for the last year been completed? If not, please elaborate
  • Comment on the extent to which the candidate has acquired new knowledge and skills


  • Include the courses the PhD candidate was involved in during the past year and describe the tasks performed
  • Assess the PhD candidate's performance during these tasks (quantity and quality). If available, comment on student evaluations received


  • Include the organisational or administrative tasks the PhD candidate was involved in during the past year
  • Assess the PhD candidate's performance during these tasks. You may also want to comment on the candidate's willingness to participate in activities outside of the scope of the research project, and to relate with colleagues inside and outside of the ILLC


Please comment on the following matters:

  • Does the PhD candidate feel at home at the ILLC (and in the Netherlands)?
  • Work pressure
  • Work-life balance
  • And if applicable, how will this be dealt with?

UvA pages on mental health and wellbeing for PhD's

Career prospects

Comment on the plans and prospects for the future career of the PhD candidate. If appropriate, outline a plan of action - for example, regarding postdoc project proposals or job applications.

Participation in activities organised within the University of Amsterdam (eg, career lunches and workshop, Life after ILLC, Pro-Actief, career markets).

Other remarks

Any other remarks on issues not covered above or comments on special circumstances.